Tuesday, March 2, 2010

What does a Day of Coordinator do???

 These tasks may seem small but they add up to a big responsibility on your special day…and a big headache if anything is overlooked or mishandled...   
So what exactly does you day of coordinator do?

  • Confirm vendors, make sure the time and address they have is correct
  • Direction of your wedding ceremony rehearsal
  • Venue walk through and floor plan, suggestions on placements
  • Collection of any wedding items prior to wedding to be brought to and set up at your wedding venue(s) such as favors, programs, guest book, place cards, etc.
  • Greet vendors, ensure all arrive and deliver as contracted, receive deliveries
  • Make sure that your transportation throughout the day is prompt
  • Ensure that all special ceremony items (such as unity candle) are accounted for and placed properly
  • Oversee setup and design of ceremony and/or reception venues
  • Set up centerpieces if needed
  • Assist with distribution of wedding flower bouquets and flower girl baskets
  • Assist with pinning on corsages and boutonnieres
  • Organize family members and the wedding party for pictures as needed
  • Coordinate instructions with ceremony greeters (distribution of programs) and ushers (seating)
  • Make sure guests with special needs are attended to, assist guests with questions
  • Ensure that the best man has the wedding bands in his pocket
  • Keep track of flower girls and ring bearers, cue them when it’s time to walk down the aisle and ensure that they make it down the aisle, bribe them as needed J
  • Line up and cue the wedding party when it’s time for them to walk down the aisle, make sure the bridesmaids are holding their flowers properly, no bra straps are hanging out, etc.
  • Calm and prepare you for your memorable walk down the aisle, fluff your dress, straighten your train, adjust your veil, dry your tears, and cue you when it’s time
  • Cue ceremony musicians and other key participants
  • Ensure that the marriage license is signed
  • Assist maid of honor with bustling your gown and changing your attire if needed
  • Make sure that guest seating plan and/or place cards are displayed properly
  • Manage wedding gift attendant to make sure that all cards are attached to the gifts to keep track of what was received and from whom
  • Ensure that all wedding favors, photos, table numbers, signs, menus, disposable cameras, toasting flutes, cake cutter and server, etc., are placed properly
  • Make sure that any special meals (such as vegetarian requests_ are taken care of properly
  • Coordinate food and beverage service and timing with the chef and wait staff
  • Check that all candles are lit before guests enter the reception venue and that they stay lit throughout your celebration
  • Oversee that the DJ or MC is following the schedule of events and are cuing activities properly and on time
  • Keep you and your groom prepped for upcoming activities such as the bouquet toss
  • Manage bar budgets as needed
  • Make sure that special guests and family members are present for activities such as the cake cutting
  • Distribute gratuities to the proper people and vendors on your behalf
  • Pack up all your personal items, top tier of your wedding cake, disposable cameras, gifts, etc., at the end of the celebration and place them in the appropriate cars
  • Tear down ceremony and reception space
  • Take out trash, sweep, mop; ensure the venue is in tip top shape so you get your deposit back.

That's not to mention the other things that are sometimes needed, cutting cake, pouring champagne, finding band-aids, rocking the flower girl to sleep, getting coffee to sober up your drunk uncle, the list goes on....

No comments:

Post a Comment